Smart Web WorksSoftware built for HR and recruitment agencies
Off-the-shelf ATS and CRM platforms cover the basics, but every agency has gaps it fills with spreadsheets. We build the portals, integrations and AI tools that close those gaps and connect to the systems you already use.
Why it matters
Recruitment, labour-hire and HR consultancies run on speed and compliance. Consultants juggle hundreds of candidates, clients want shortlists yesterday, and every placement brings a trail of documents, checks, timesheets and invoices. When those steps live in email and spreadsheets, good candidates slip through and margin leaks.
We build software around the way your agency works. That could be a branded candidate portal, an AI that screens and summarises applications against a brief, a mobile timesheet app that feeds straight into payroll, or a client dashboard that shows fill rates and time-to-hire. We integrate with your ATS, such as JobAdder, Bullhorn, Vincere or Loxo, rather than asking you to replace it.
Solutions we deliver
AI CV screening & shortlisting
Rank and summarise applicants against the job brief, with reasons, so consultants review the best first.
Candidate & worker portals
Self-service registration, document upload, availability, job offers and payslips on any device.
Onboarding & compliance tracking
Collect licences, visas, police checks and inductions, with automatic expiry reminders.
Timesheets & rostering
Mobile timesheets with client approval that flow directly into payroll and invoicing.
Client portals & reporting
Give clients live visibility of requisitions, shortlists, placements and spend.
ATS & CRM integrations
Connect JobAdder, Bullhorn, Vincere, LinkedIn, job boards, payroll and accounting.
Our delivery process
Agency audit
We map your desk-to-placement process and find where consultants lose the most time.
Design with consultants
Clickable prototypes reviewed by the people who will actually use the system.
Build in stages
Release the highest-value module first, usually screening or onboarding, then expand.
Support and evolve
Ongoing hosting, support and new features as your agency grows.
Where clients use it
- Labour-hire and temp staffing
- Permanent and executive recruitment
- Healthcare and aged-care staffing
- HR consultancies and outsourced HR
- Graduate and volume hiring
- Employer of record and payroll providers
Tools we work with
We choose tools for your situation, not ours, and integrate with what you already use.
Common questions
Do we have to replace our ATS?
No. In most cases we extend the ATS you already use with integrations and add-on tools. We only recommend replacing core systems when they are genuinely holding you back.
Is AI screening fair and compliant?
We design screening to assist consultants, not replace them. The AI scores against the job criteria you set, explains its reasoning, excludes protected attributes and keeps an audit trail. A person always makes the final decision.
How do you handle candidate privacy?
Candidate data is stored in your chosen region with encryption, role-based access and retention rules, and AI providers are configured so data is not used for training.
Can you build a mobile app for workers?
Yes. We usually build a progressive web app, which installs on any phone without app store fees, and native apps where you need features like offline mode or background location.
Often combined with
Custom Software & Web Apps
Portals, internal tools and SaaS products, designed and engineered for your workflow.
Learn moreCustom AI Workflows
Multi-step AI agents that read, decide and act across your tools with human checkpoints.
Learn moreAI Reporting Dashboards
Live dashboards that pull every data source together and answer questions in plain English.
Learn moreLet's talk about software for HR & recruitment agencies
Book a free 30-minute consultation. We will look at your processes and show you where AI and automation can save the most time, with no obligation.